Delegates are invited to present papers at the conference. Papers can be presented under the following headings.
1. Resident Award Papers
2. Free Papers
3. Digital Posters
Resident Award session will be the session where residents will present papers and be awarded prizes for the paper.
(Please see the Rules for Resident Award which follows).
In the Free paper session, members of The Society can present their papers.
(Please see the Rules for Free paper session which follows).
The Digital poster session will replace the conventional poster session held in annual meetings.
(Please see the Rules for Digital poster session which follows).
In the Free Paper (Award) Session the papers will be eligible for prizes.
In addition to the prizes for the various papers 3 (THREE) travelling fellowships will be awarded each year for residents and fellows in neurosurgical training programmes. The fellowship amount will be decided in the EC meeting. Those wishing to avail of this fellowship must write to the Secretary of The Society with a copy to the Treasurer of The Society.
A total of six prizes will be awarded during the annual scientific meeting as mentioned below:
1. Resident Award (First, Second and Third prizes)
2. Free Paper Award (First and Second prize)
3. Best Poster Award (only one prize)
RULES AND REGULATIONS FOR SUMBISSION OF PAPERS FOR RESIDENT AWARD PAPER SESSION
1. The presenter must be a resident in a postgraduate programme doing the MS; MCh; Dip NB; MD or DM course in India.
2. In the selection of the papers for the award or the prize, preference will be given to neurosurgical residents.
3. The presenter need not be a member of the society but in the selection of the papers for the award or the prize preference
will be given to those who are members of the society.
4. Six papers will be accepted for the award. All will be platform presentations in a separate session.
5. At least one of the authors must be a life member.
6. The first author must be the presenter.
7. Substitution of presenter or papers will not be allowed under any circumstance. If the presenter cannot come the selected paper cannot be presented.
8. If an author wishes to withdraw the presentation he/ she must inform the Secretary and the Organising Secretary at least
4 (FOUR) weeks before the meeting so that the programme can be reorganized.
9. The presenter must submit a certificate from his/ her head of the department stating
a) the presenter is a student in his/her department.
b) most of the work (at least 75%) being presented is the original work of the presenter.
c) the work has not been presented in any format earlier in a meeting or publication.
d) the work has been done in India.
10. Three copies of the presentation with references must be submitted to the Secretary of The Society on or before the dead line for submission.
The paper can be up to 1000 words long. One or two photographs may also be submitted as a part of the paper.
The submitted papers and photos will not be returned. A copy of the submission and photos must be kept by the presenter.
The paper must be clearly marked that it is for the resident award.
In addition a copy must be sent in a CD.
11. The paper submitted for this session cannot be submitted for any other session nor can the same data be used as the basis for another paper in the same meeting.
12. The papers cannot be submitted on line or by email or through the society / conference website.
13. If more than six papers are submitted all the papers will be screened by a panel (comprising of the President, Vice President and the Secretary of The Society) and six will be chosen.
If the paper is not accepted for the resident award session the panel can recommend that the paper be accepted as a free paper or digital poster.
The paper will be eligible for the awards as applicable in those categories.
14. Such of those who are presenting the papers must have registered for the conference, other wise they will not be allowed to present. Spot registration will not be allowed.
15. In judging the papers importance will be given to originality, nature of work, scientific content and quality of presentation.
During the presentation in the meeting exceeding the allotted time may result in negative marks being awarded.
16. The judges for the presentation during the meeting may different from the panel which has screened the papers.
17. The judges' decision will be final.
18. The address for correspondence with email id must be clearly stated in the covering letter to be sent with the paper.
19. The author of the accepted papers will be intimated by email.
20. The exact amount of the prize money will be finalised after discussion in the Executive Committee meeting to be held before the conference.
21. The dead line for submission will be announced in the Societys website, meeting website and conference brochure.
22. The presentation has to be sent to the Secretary of The Society.
RULES FOR SUBMISSION OF PAPERS FOR FREE AND AWARD PAPERS SESSIONS
1. Papers for inclusion in this session will be oral presentations.
2. There will be an Award Session in the Free Paper category, in addition to this award session there will be other sessions
where the papers will not be eligible for any prizes.
3. Preference will be given to those in neurosurgical training programme or below 45 years of age on the first day of the meeting in awarding the prizes.
4. Presenting author must have registered for the conference. Spot registration will not be allowed.
5. The first author must present the paper.
6. At least one of the authors must be a life member.
7. Abstract should be written in English in Time New Roman format, double spaced, font size 12. A maximum of 300 words will be allowed.
8. Title should be followed by name of the author / authors, starting with the presenting author.
9. The designation of the presenting author and the name of the Institute where the work was done
should be mentioned after the name of the author.
10. This should be followed by the full address and the telephone / mobile number and the
e-mail address of the presenting author.
11. At the end it should be separately mentioned whether the paper is for award presentation or
routine presentation in the platform or poster category.
12. The abstract should be structured as Introduction / Aims, Material & Methods, Results and Conclusion.
13. If an author wishes to withdraw the presentation he/ she must inform the Secretary and the Organising Secretary
at least 4 (FOUR) weeks before the meeting so that the programme can be reorganized.
14. The duration of the presentation will depend on the number of papers accepted for the session/ meeting.
15. The presenting author of the accepted paper will be intimated by email.
16. A person will be allowed only one platform presentation.
17. Not more than 4 presentations will be accepted from the same department/ institution.
18. The same data set cannot be used in two papers.
